Fox View Cottage - Rising Fawn

Fox View Cottage House Rules and Rental Agreement

Our goal is to make your stay as comfortable as it can possibly be. For us to do so, we would appreciate it if you can follow these house rules and confirm that you have reviewed them within 48 hours of your booking. This is to ensure that if for any reason you will not be able to comply with any of our house rules, you will have the option of cancelling your booking penalty-free--as we have a strict cancellation policy. Thank you in advance.
House Rules and Rental Agreement:
1. Guest acknowledges that he/she MUST BE 25 YEARS OF AGE OR OLDER to rent Fox View Cottage. Age qualifying guest must be in residence at time of stay. Your government ID and a very recent picture of you (otherwise known as a “selfie”) will be required. You can hold up the ID while you take the photo, or have your picture taken, and then send only one attachment. We also require the names and ages of all guests who will be staying at Fox View Cottage at the bottom of this form.
2. Guest agrees that check-in is 3 pm and check-out is 10 am.
3. Guest agrees to be respectful of the quiet, upscale Antler Drive community. Quiet hours are from 9 pm until 8 am. Additionally, guest agrees not to trespass on any of our neighbors’ properties. While staying with us you are free to wander our eleven acres and walk down the street but we ask you to respect the privacy of all our neighbors by not entering their yards, driveways, meadows, or woods.
4. Guest agrees to not host parties and/or events at Fox View Cottage. If guests are found to have had a party without host permission which results in extra cleaning, guests will be responsible for extra cleaning charges and, in the unfortunate event that our neighbors have been disrupted, GUESTS WILL BE ASKED TO VACATE THE PROPERTY IMMEDIATELY and police will be notified.
5. Guest agrees to supervise children at all times. There are rock formations and boulders that the home backs up to. While these rock formations are beautiful to look at, they are full of sharp, jagged edges, crevices, and caverns. Please supervise children very closely at all times if they venture near the boulders. There are also timber rattlesnakes and copperheads in our woods. While on our land, all children MUST be accompanied by an adult when out of the immediate vicinity of the cottage.
6. Guest agrees to no smoking (anything) or vaping in building or on grounds.
7. Guest agrees to no illegal drug use on the premises. Marijuana is not legal in Georgia.
8. Guest agrees to conduct no illegal activities while on the premises.
9. Guest agrees to conduct no commercial photo shoots or filming of any kind.
10. Guest agrees to no open flames on the premises to include candles. See fire pit exception below.
11. Guest agrees that fireworks and other hazardous materials may not be used in or around the property.
12. Guest agrees to the following policy concerning consumables left at the cottage: Occasionally, we may leave consumables such as condiments or snacks left behind by previous guests if they are not empty. We try our very best to ensure that these items are not expired or stale. HOWEVER, ultimately, it is up to the guest’s discretion and inspection to consume these items if they wish. The owner does not take any responsibility for the consumables.
13. Guest acknowledges that pets are allowed only with prior approval of the owner. A fee of $35 per dog, per night (two dog max) will accrue. Guest must agree to pet rules in contract.
14. Guest agrees to that only two unregistered guests are permitted to visit. Additional guests are not permitted to spend the night without prior approval.
15. Guest acknowledges that for the safety and security of guests, the exterior of Fox View Cottage is monitored by real-time, cloud-hosted video surveillance. There are absolutely no cameras inside Fox View Cottage.
16. Guest agrees to follow rules and safety precautions and to indemnify and hold Denise and Rick Sullivan harmless and in no way accountable for any liability for personal injury caused or permitted by guest or any other person.
17. Guest agrees that a violation of any house rule, violation of law, or nuisance to community (including guests in excess of reserved number) may result in additional charges.
18. Guest acknowledges that violation of smoking restrictions, leaving of pet waste, or other excessive cleaning or maintenance issue will result in a $250 fee.
19. Guest acknowledges that he/she is responsible for the behavior of his/her group. Costs for damage, need for excessive cleaning/repair, or theft from our home or building/grounds will result in additional charges to the primary renter.
20. Guest acknowledges that Fox View Cottage is on a septic tank, not a sewer. Nothing except water can go down the sinks. All food waste needs to be placed in the trash. Guest agrees to not put too much paper at one time into the toilet and to only use paper. If by some chance a sink becomes clogged, guest will call the owner right away. Guest agrees not to use Drano or Mr. Plumber. Guest agrees to not flush the following items down the toilet: feminine hygiene products, wet wipes, diapers, dental floss, cotton swabs, cotton balls, medication, or cigarette butts.
21. Guest agrees to not cut anything directly on the kitchen counters, but rather, to use owner-provided cutting boards.
22. Guests agree to not remove make-up with the white face cloths owner provides guests. Make-up is very difficult to remove from face cloths and frequently will permanently stain them. We have premoistened facial cleansing towelettes in each bathroom as well as simple cotton cosmetic "rounds" that you can use with your favorite cleanser.
23. Guest acknowledges that 30% of reservation total is due at time of booking-- Remaining balance due 14 days prior to check-in. Failure to pay balance due at least 14 days prior to check-in will result in cancellation of reservation without refund. Guest agrees to the following cancellation policies:
● Full refund if guest cancels more than 30 days prior to check in.
● Full refund if guest cancels less than 30 days prior and owner is able to re-rent property at the same rate. A fee of $150 will also apply.
● Full refund if property becomes unavailable prior to occupancy. Guest agrees to release any claims against manager in that case.
● Guest forfeits all payments if guest cancels less than 30 days prior to check and we are not able to re-rent the property.
24. Guests acknowledges he/she is liable for any and all damages to the property, furnishings, equipment, and household items that occurred during their stay whether it is caused by the guest, pet(s), or any invitee of the guest.
25. Guest agrees to IMMEDIATELY report to the owner any problems with the cottage or any damages found.
26. Guest acknowledges that any damages, mailed guest items, excessive cleaning costs, etc. will be charged to the primary renter.
27. Guests bringing pets agree to the following pet policies: • Your well-behaved, friendly dog is welcome in our cottage with prior approval and a fee. We allow a maximum of two dogs, no cats please. Please contact us for approval in advance as a part of your reservation. • We comply with ADA requirements regarding Service Animals. A service animal is one which is trained to do specific work or perform a specific task for the benefit of an individual with a disability. Your service animal is welcome at any time but we do need to be notified in advance. • Pets which provide emotional support, well-being, comfort or companionship are not recognized as service animals under ADA guidance and must be hosted under our pet policy.
House Rules for Pet and Service animals:
• As per ADA guidance, Service Animals may not be left alone in the cottage at any time. Your service animal must be under your direct control at all times.
Will you be bringing a dog/dogs? _________________If no, enter NA to the following questions. • How many pets will you bring? __________________________ • What is the breed of your pet? __________________________ • How much does your pet weigh? _______________________ • What is your pet's age? _______________________________ • Has your pet ever caused any injury to other pets, animals, or people? _____________________ • Has your pet ever caused damage to any property including scratching, chewing, urinating or defecating indoors, damaging furniture or other property, digging holes? __________________ • Guest agrees that when the pet is left alone in the cottage, the pet must be kenneled for their safety, safety of maintenance staff, and to avoid unintentional damage. We have two large kennels in the cottage for your use. • Guest agrees to not allow pets on the furniture. Additional cleaning costs will apply if evidence of pet is found on furniture or beds. • Guest agrees to be aware of local risks to your pet such as wildlife and pests. All pets that visit Fox View Cottage must be treated for fleas and ticks. • Guest agrees to be sure that pets are supervised at all times.
• Guest agrees to be respectful of our neighbors and clean up after your pet. Leaving waste, even in bags, can attract bears. Keep our cottage clean and safe by disposing waste in the dumpster located in the car port. Additional cleaning costs will apply if pet waste is found. • Guest agrees to be financially and otherwise responsible for any and all damage to the building, grounds, cottage, cottage property, guests and guest’s property or additional cleaning that is required as a result of pets. This may result in additional charges to the primary renter. • Guest agrees to remove the dog’s collar while they are kenneled/crated—to prevent strangulation. • Guest acknowledges that the property around Fox View Cottage is NOT fenced.
28. Check In- Check Out: Check-in is at 3:00 pm | Check-out is at 10:00 am. Guest acknowledges that any renter found to be occupying the cottage after 10am without authorization will be charged at the rate of $50 per hour or portion of an hour after 10 am. Any guests found to enter the property prior to 3pm without authorization will be charged at the rate of $50 per hour or portion of an hour.
29. Guest agrees to the following noise and nuisance polices: ● Antler Drive is a quiet neighborhood. Excessive noise or community disturbance is not allowed at any time. ● Building quiet hours are between 9 pm and 8 am. ●Violations including excessive noise or disturbance requiring response from the owner or staff may incur additional charges as necessary.
30. Guest agrees not to allow children (or any other guests) to use the porch swing like a piece of playground equipment. The swing is not designed to be swung wildly and if guests damage the swing due to misuse, they will be responsible for its repair/replacement. Guest acknowledges that the weight limit for the porch swing is 500 pounds.
31. Guest agrees to the following parking policies: The maximum number of cars allowed per stay is 3. Additional vehicles may be approved on a case-by-case basis. Only one vehicle may be parked in the carport at a time. The carport clearance is 7-ft so guest agrees to not attempt to park any large trucks or other large vehicles that will exceed the 7-ft clearance. This is a fairly low clearance. Guest agrees to park only on the gravel driveway and not on the grass or on any other neighbor’s property. Guests may not park by the barn across the street. It is not our property.
32. Guest agrees to the following outside services policies: Certain amenities provided at Fox View Cottage rely on technology or outside service which includes a possibility of failure. We cannot guarantee that internet connections, televisions, and appliances will function 100% of the time. Refunds will not be given in association with nonworking features or amenities; however, owner will make every effort to correct any problem that might arise.
33. Guest agrees to the following lost items policies: Owner is not responsible for lost or stolen articles, or items left in the cottage after your departure. We will make every effort to find and return your articles. We will return found items at the guest’s expense.
34. Owner shall provide towels, linens, cups, knives, forks, spoons, dishes, and other items commonly used by the owner’s family as well as toilet paper, paper towels, dish soap, laundry pods, dishwasher pods, shampoo, conditioner, body wash, distilled water (for CPAP), regular coffee, creamer, coffee filters, and sweetener.
35. Guest acknowledges and agrees that this agreement is for transient occupancy of the property and that guests do not intend to make the property a residence or household.
36. Guest acknowledges that there will be no refunds due to shortened stays or diminished expectations because of weather conditions, unless a weather emergency has been declared by the Governor.
37. Guest acknowledges that there will be no refunds because of shortened stays or diminished expectations due to guest’s work and or family emergencies or other commitments.
38. Guest agrees not to access the “owner’s closet”, even if unlocked. The owner’s closet contains cleaning supplies and chemicals that could be hazardous to children and adults. The owner’s closet is just inside the carport entrance.
39. The property has a fire extinguisher under the kitchen sink. It was fully charged at last inspection. It is the duty of the guest to inform the owner immediately should the fire extinguisher become less than fully charged. Guest agrees to use the fire extinguisher only for true emergencies.
40. The property has smoke alarms installed and they are believed to function properly at the time of rental. Guest will notify the owner without delay if the smoke alarm chirps or has a low battery condition.
41. Guest is advised that there is no carbon monoxide detector on the property and accepts the risk involved in not having one. The cottage is all electric. There is nothing in the home that would potentially emit carbon monoxide.
42. Guest shall see to their own security while in the property by locking doors and windows when it’s prudent to do so. Guest agrees to never leave the house with any doors or windows unlocked.
43. Guest agrees to never set the heat above 75 degrees and to never set the air conditioning below 68 degrees and that the fan setting shall be set to “Auto”. Guest agrees to keep doors and windows closed when either heat or air conditioning is in operation.
44. Guest agrees to never run the clothes dryer while there is no one in the home and to only turn on the “fireplace” space heater in the sunroom when the room is occupied. Guests agrees to turn off the space heater as soon as everyone exits the sunroom.
45. Guest agrees not to bring glitter into the cottage either for a craft, celebration, or any other reason.
46. Guest acknowledges that owner uses the following smart home technology to improve the guest experience. Any guest who attempts to disable any of these devices will be asked to vacate the premises:
a. Ring video doorbell at the front door and a ring camera at the back of the property.
b. NoiseAware is a device that measures volume levels throughout the property, and allows owner to respond to noise nuisances without disrupting guest’s stay. NoiseAware is privacy compliant. It does not record conversations. It is required on this property.
c. Awair is an air quality monitor. It measures VOC levels in the cottage and sends owner a notification if VOCs—like those generated by smoking—are detected and exceed a pre-established level. Please do not tamper with these devices.
46. Guest agrees to the following fire pit rules:
Never use the fire pit under high wind conditions or extreme drought.
Check this site to see if fires are permitted in Dade County, https://m.wfas.net Zoom in on the very far north west county in Georgia. That's Dade County. As long as the risk is "Low" or "Moderate", it's safe to build a fire in the fire pit. DO NOT build a fire if the risk is "High", "Very High", or "Severe". You may also call the local Dade County Chief Ranger, Heath Morton, at (706) 657-4211.
If campfires are NOT banned, and you opt to have a campfire during your stay, it is important to use extreme caution and fully extinguish your fire. A water bucket, hose, and fire extinguisher are available for your use. They are kept in the utility closet.
Federal, State, and County authorities may issue fines beginning at $500 for fires left unattended (flames and/or smoke) or when bans on campfires have been issued. You are responsible for all damage caused by your campfire, even if wind caused the fire to spread. You could be deemed responsible for the cost of firefighters extinguishing the fire if you were negligent in preventing the fire. You may also face civil and criminal penalties, and fines may also be issued if your campfire escapes the fire pit. Please be sure to burn only logs that are smaller than the fire pit ring. Do not burn trash. Do not use accelerants such as lighter fluid or gasoline. Do not burn the pine straw that surrounds the fire pit area.
Do not remove ashes or embers from the fire pit.
Practice good fire safety and don't let anyone play with lighters or matches. Do not burn anything that’s not meant to be burned. Remove flammable items from the hearth area and always protect people, clothing, and furniture from stray sparks.
Never leave a fire unattended by an adult. Douse the fire when you are ready to retire for the evening.
47. LIMITATION OF LIABILITY AND INDEMNITY Guest agrees to indemnify and hold harmless Denise or Rick Sullivan against all loss, damage, expense, and penalty arising from any action of the Guest or visitors of the Guest which causes injury or death to any person or damage to any property. Further Guest agrees that Denise and Rick Sullivan should, to the fullest extent permitted by law, be protected from any and all loss, injury, damage, claim, lawsuit, cost, expense, attorneys’ fees, litigation costs, or any other cost arising out of or in any way related to the occupation of the rental unit. Further, the resort area of Rising Fawn, GA offers a number of outdoor activities including hang-gliding and caving, which include inherent hazards, especially potential slip and fall accidents due to wet surfaces, and equipment. Guests are responsible for properly stowing equipment and for ensuring a safe, dry environment while in the cottage.
48. Trip Cancellation/Interruption Insurance. It is highly recommended that guest purchase trip cancellation/interruption insurance in case of family emergencies/bad weather delays, flight/rental car cancellations, job loss, snow/ice, Covid-19 bans/restrictions, etc. If you live in an area prone to hurricanes, forest fires, etc. and cannot make your trip, please seek reimbursement through your travel insurance. NO refunds are given unless there is a mandatory evacuation in our area. Please check what travel insurance your credit card may offer. You can also visit www.insuremytrip.com. I acknowledge I am responsible for purchasing my own travel insurance.

I agree to abide by the above conditions and hereby swear that the information provided above is true.
Guest_______________________________________________________Date__________________
Names and ages of all guests staying at Fox View Cottage. If you will not have as many guests as the form allows, enter NA in each block that does not apply:
Guest 1______________________________________________________Age__________________
Guest 2______________________________________________________Age__________________
Guest 3______________________________________________________Age__________________
Guest 4______________________________________________________Age__________________
Guest 5______________________________________________________Age__________________
Guest 6______________________________________________________Age__________________
Guest 7______________________________________________________Age__________________
Guest 8______________________________________________________Age__________________